Event Alcohol Calculator
Built for mobile bartenders and caterers. Enter event details once and Bar Buddy List returns a complete, shoppable list — spirits, beer, wine, mixers, ice, and barware.
Free plan includes up to 2 saved lists. Pro is $5/month.
Event alcohol estimates by guest count
Quick reference for a 4-hour event with a balanced bar mix.
| Guests | Spirits (750ml) | Wine (750ml) | Beer (bottles) | Ice (lbs) |
|---|---|---|---|---|
| 50 | 3 | 10 | 60 | 50 |
| 100 | 5 | 20 | 120 | 100 |
| 200 | 10 | 40 | 240 | 200 |
| 300 | 15 | 60 | 360 | 300 |
| 500 | 25 | 100 | 600 | 500 |
Rough planning estimates for a 4-hour event with a balanced drink mix. For an exact list tuned to your guest count, hours, and specialty cocktails, run the full calculator.
Save a list per client and reuse it for the next booking.
Scales from intimate parties to 500+ guest galas.
Branded PDF exports on Pro — share polished lists with clients.
Built by working mobile bartenders, not generic party planners.
Frequently asked questions
What is an event alcohol calculator?
It's a tool that takes your event details — guest count, hours, and drink mix — and outputs an exact shopping list of spirits, beer, wine, mixers, ice, and barware. Bar Buddy List is built for working mobile bartenders, so the output is ready to take to the store.
How is this different from a wedding alcohol calculator?
Wedding calculators are designed for couples planning one event. Bar Buddy List is built for bartenders running many events — save lists per client, adjust mixes per event, and export branded shopping lists.
Can I customize the output for my brand?
Yes. Pro accounts ($5/month) can upload a logo, set brand colors, and export branded PDF shopping lists to share with clients or staff.
Does it handle corporate events, galas, and large parties?
Yes. The calculator scales from 20-guest cocktail parties to 500+ guest galas. Pour ratios, ice quantities, and barware all scale with guest count and hours.
Is there a free version?
Yes — the calculator is free, and the free plan saves up to 2 shopping lists. Pro is $5/month for unlimited saved client lists and branded exports.
Get an exact list in 30 seconds
Enter guests, hours, and a drink mix. Bar Buddy List returns spirits, beer, wine, mixers, ice, and barware — ready to print, share, or export.
Build your shopping list