How Bar Buddy List works

Open the calculator and enter your event basics — guest count, hours, and whether it's a full bar or beer + wine only. Bar Buddy List uses the industry-standard 2 drinks the first hour, 1 per hour after per guest, then breaks that total down across your drink mix.

Sliders adjust the spirit, beer/seltzer, and wine sub-mix — quantities recalculate instantly.

Open the Specialty cocktails card, name your drink, set how many servings you'll need, and add ingredients (base spirits + mixers). When you save it, the calculator automatically merges those ingredients into your shopping list.

Result: 1 extra Tequila bottle gets added under Base Spirits, and Lime Juice + Triple Sec appear in Mixers — already in the right bottle sizes, no manual math.

In your profile, open Your brand, paste your company website URL, and hit Detect brand. Bar Buddy List scans your site and pulls your primary, accent, secondary, and background colors automatically.

Then upload your logo (PNG or SVG works best). The whole app re-themes to your brand, and your logo + colors flow through to every PDF you export.

Hit Save, give the list a client name (e.g. "Smith Wedding — June 14"), and it shows up in Saved lists. Open any saved list to tweak guest count, swap the drink mix, add another specialty cocktail, or rename it — every change re-runs the math.

Editing a saved list updates it in place — no duplicates unless you ask for one.

Hit Export and pick PDF or Word. You get a clean, client-ready document with your logo at the top, your brand colors on the headers, event details, and every line item — spirits, mixers, beer, wine, ice, and barware — organized by section with quantities and units.